Booking Terms & Conditions

Asiana Nepal Treks & Expedition Pvt. Ltd is trustworthy and incorporated company under the law of Nepal Government (Registered company No. (192540/74/075). Before booking any expedition trip with us, we kindly request mountaineers, trekkers, travelers and adventure enthusiast to go through the following Terms and Conditions that governs the relationship between you (client) and Asiana Nepal Treks & Expedition Pvt. Ltd. Before departure of expedition participation must accept these terms and conditions.

  • All Nepal expedition bookings are entered into by “The Client”, with Asiana Nepal Treks & Expedition Pvt. Ltd, hereafter referred to as “The Company.”
  • All bookings are subject to our standard terms and conditions, as outlined here, and accepted by The Client on their signing the agreement with The Company before departure of any expeditions.

Terms and Conditions Bookings

Once The Client and The Company have agreed upon an expedition program/trip – with services, dates and prices specified in writing or verbally- the Client should complete and sign the booking/agreement form.

General Information:

  1. Visa & Passport

You must have a full passport valid for the maximum duration of your visits (Expedition, Trekking, Peak climbing, Tour) with pre-obtained visa for Nepal or Single/Double entry visa can be obtained upon arrival at the Tribhuvan International airport in Kathmandu upon your arrival or entry point of Nepal.

  1. Permits:
  2. Expedition and Peak Permit:Our Company can obtain a climbing expedition and peak permit- upon submission of application with complete documents supported by your alpine club’s recommendation letter, bio-data of each climbing members and ascent & route map.

Note: Garbage Deposit: USD… (As per programs & mountain) (Sharing with all total of the expedition climbers) and deposit fee will be not refunded if the climbers don’t take back their garbage to Base Camp.

  1. Trekking and Tour Permit:Trekking and Tour Registration Certificate for normal trek routes can be obtained after the submission of passport & application form filled with two copies of passport size photograph attached. To obtain the trek and tour permit for restricted areas, copies of recent passport with P.P. size photograph are required at least one two weeks in prior to your arrival.
  2. 3. Mountain Sickness & Acclimatization

If you move up in altitude too fast, a syndrome known as acute mountain sickness (AMS) can develop leading to loss of life. The early symptoms of AMS, particularly headache or breathlessness which should be considered an early sign of AMS and not be ignored. Hence, it should never be too late to descend in the day or night. Generally, AMS occurs at any altitude over 1,800m. But to avoid all this and keep you off from the hazards, physical fitness and awareness of gaining enough acclimatization before ascending is very essential.

  1. Insurance

Travel insurance of the personal client is not included in our cost. So, we strongly recommend you to purchase comprehensive travel insurance. Insurance coverage varies from policy to policy. But it is advisable to have the insurance covering loss of baggage/ Personal belongings, accidental injury and travel delay cancellation.

  1. Emergency Helicopter Rescue

If any of a trekkers, peak and mountaineering climber is in bad condition or gets high altitude sickness then there is a possibility of rescue from Helicopter. For this service, a trekkers, peak and mountaineering climber has to do travel insurance in their home country because we didn’t do any kinds of insurance for trekkers and climber from our company.

  1. General Medicines

Our treks and tours are well planned, hygienic food served with boiled water but still you may be sick due to many other reasons. So, it is always better to carry your own medical kit-boxes in case of any emergency.

  1. Clothing: –

Well fitting, comfortable boots and clothing will be required for both extremes of climates. Shorts, skirt or lightweight trousers are ideal in the heat of the day along with T-shirt, long sleeved cotton shirts, sunglasses and sun hat and also head-light. Warm clothing, thermal underwear, tracksuit bottoms, dawn jacket, thick pullover, woolen sock & gloves, sleeping bags are very essential for higher altitude.

  1. Health & Fitness: –

Anyone, who enjoys good health and is moderately active, can do these trips. You will be walking in mountainous terrain and note that the initial sections of the treks are easy for acclimatization & walking. Perhaps even more important than physical condition is one’s stride and to understand that do not always happen exactly as thought.

  1. Journey Day

In the journey time, you should follow the Sirdars’ instructions. A journey day begins soon after the day light. While packing your kit bag with the items you require during the day walk, breakfast is prepared & served. Usually 3-4 hours of morning walk at your own pace with time to stop rest & enjoy. Lunch is relaxed with delicious & substantial food. Afternoon walk tends to be shorter and you are on your own to rest, read books write or run around after cup of tea followed by biscuits. Excellent dinner served around 7 P.M. inside the dinning tent, talking over the day trip, planning for next day & whatsoever.

  1. Hotel Accommodation:

We have carefully selected and use different categories of hotels suitable for our clients depending upon their budget. All hotel accommodation is based on twin sharing basis including breakfast.

  1. Tipping:

Tipping is appreciate from the clients oneself for the trips staffs (guide, cook, Sherpa, porters), according to the clients desires.

  1. Seasons:

Asiana Nepal Treks & Expedition Pvt. Ltd; arranges Expedition, Peak climbing, trekking, tours during the best seasons both spring and autumn. Certain trek areas of Nepal are best recommended during the summer season. Each region differs slightly, but each trek has been planned to take advantages of optimum weather condition.

  1. Booking conditions:

Booking for trips in advance helps us to complete the formalities early so please contact us before you come to Nepal. Normally send 50% of the total cost per person of your trip in advance to our account. The rest of the balance payment must be cleared before the start of your trips. We accept, mostly cash and in alternative master card, visa card and debit card. If the trip is shortened for any reasons beyond our control, Asiana Nepal Treks & Expedition Pvt. Ltd is not liable for any refunds of amount paid earlier.


  • An advance of 50% is required when booking the tour, trekking, Peak climbing or expeditions trip of Nepal to be paid 30 days before departure.
  • The remaining balance has to be paid one week before departure to your arrive trip in Kathmandu.
  • An advance deposit of 100% is required when booking the tour, trekking, Peak climbing or expeditions trip of Tibet side (China) and Bhutan, to be paid 30 days before departure.

Mode of Payment:

Telex Transfer TO:-

Himalayan Bank Limited.
K.S.K. Building. Tridevi Marg, Thamel, Kathmandu Nepal.
Telex: – 2789 HIBA NP

Phone no: 00977-1-4227749, 4250201, 4250201
Fax no. 00977-1-4222800

In Favor Of: –

Asiana Nepal Treks & Expedition Pvt. Ltd
US Dollar Account No. ………………………………………………….

  1. Cancellation Policy:

Trip cancelled by The Company: If there are not enough group for a fixed departure The Client will be offered an alternative trip, at least 4 weeks prior to departure, or receive a full refund – whichever The Client prefers. The Company is not liable for additional losses incurred by The Client (i.e. connecting flights etc.).

Before 40 days -20%, Before 30 days – 25%, Before 15 Days – 30%, Before 7 days – 40% and if a trips (Expedition, Peak climbing, Trekking, Tours) is cancelled before 24 hours or shortened for any reasons which beyond our control, we are not liable for any refunds.

Please initiate us with your bank receipt after the transfer of payment to our account:

Change of Itinerary

By The Company: Will be discussed, if not suitable The Client may cancel, and both deposit and fee will be returned. If The Client does not cancel, any reasonable extra costs will be Bourne by The Company – or on a share cost basis, to be agreed in advance. By The Client: If feasible this will be done, extra costs will be agreed in advance and invoiced to The Client

Financial guarantee 

We are fully licensed, registered and insured. You have complete confidence that your financial security is fully guaranteed when you book your trips (expedition, peak climbing, trekking, tours) with Asiana Nepal Treks & Expedition Pvt. Ltd.

Asiana Nepal Treks & Expedition Pvt. Ltd is registered at the office of the company register (Nepal Govt. Reg. No.: 192540/74/075) in 2018 and licensed by the Ministry of Tourism and Civil Aviation and is also the member of Trekking Agent Association of Nepal, the member of Nepal Mountaineering Association and Himalayan Rescue Association.

Please provide us with your bank receipt, after transfer of payment to our account.

Note: We regret to inform you that we do not accept personal cheques or credit cards due to complicated bank procedures and delays.